Thursday, 10 September 2009

Overview of SharePoint capabilities

The capabilities of Office SharePoint Server 2007 are focused in six areas:
• Collaboration
• Portals and personalization
• Search
• Enterprise Content Management
• Business processes and forms
• Business intelligence

You can use a SharePoint site to share information and get your work done more efficiently. A SharePoint site offers workspaces and tools that your team can use to track projects, coordinate schedules, and collaboratively create and edit documents.

Improve team productivity by using a SharePoint site
You can use a site to store routine information for a single department or short-term information for a special project that spans several departments. By using a collaborative workspace such as a team site, your team can become more efficient and more productive.

Manage projects more efficiently
You can use a site to manage projects and coordinate tasks and deadlines among team members. The Project Tasks list template includes a Gantt chart view where you can see task relationships and project status. Your team can coordinate their work with shared calendars, alerts, and notifications. You can also connect a calendar on your SharePoint site to your calendar in Microsoft Office Outlook 2007, where you can view and update it just as you do your personal calendar.

Create, review, and publish documents
Groups of people can create, review, and edit documents collaboratively on a SharePoint site. You can use document libraries to store and manage important documents, or use Document Workspace sites to coordinate the development of specific documents. Slide Libraries are a great place to share and reuse Microsoft Office PowerPoint 2007 slides in a central location. You can take document libraries offline in Office Outlook 2007 to enable people to view and edit documents while they are not connected to the network.

Capture and share community knowledge
You can use a team site to capture and share collective team knowledge or important information. Teams can create and capture community knowledge or document internal processes in a wiki. You can use surveys or discussions to gather information or encourage dialog, and then share your findings in a blog. Team members can use alerts or Really Simple Syndication (RSS) to track updates to your sites.

Portals and personalization
You can use portal sites to work collaboratively and access the people, information, and business applications that you need to do your job. Office SharePoint Server 2007 includes features that organizations can use to personalize the portal site for individuals or groups of users

You can use search on a SharePoint site to help you find information, files, Web sites, and people. For more information about using search, click the following links.

Enterprise Content Management
Office SharePoint Server 2007 provides powerful Enterprise Content Management (ECM) features for creating, managing, and storing content throughout an enterprise. You can use workflows (workflow: The automated movement of documents or items through a specific sequence of actions or tasks related to a business process. Workflows can be used to consistently manage common business processes, such as document approval or review.) to help manage the process of creating, reviewing, publishing, and even managing the content that your organization creates.

Document management
Document management capabilities can help you consolidate content from multiple locations into a Document Center, which is a centrally managed repository that has consistent categorization.

Records management
Integrated records management capabilities can help you store and protect business records in their final state.

Web content management
Web content management capabilities enable people to publish Web content with an easy-to-use content authoring tool and a built-in approval process.

Business process and forms
Office SharePoint Server 2007 provides many features that can help you integrate and streamline your business processes. You can create browser-based forms and gather data from organizations that do not use Microsoft Office InfoPath 2007. Workflows can streamline the cost of coordinating common business processes, such as project approval or document review, by managing and tracking the tasks involved with those processes

Business intelligence
Business intelligence is the process of aggregating, storing, analyzing, and reporting on business data to support informed business decisions. Office SharePoint Server 2007 provides a number of tools that can help you extract data from a variety of sources and present that data in ways that facilitate analysis and decision making.